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AGM HELD AT NHIA, LETCHWORTH,
ON MONDAY 23 NOVEMBER 2009
1. PRESENT:
Jonathan Sewell (JS)
Chairman
Jeremy Huntley (JH) YDO
John Deaville (JD)
Treasurer
Toni Gates (TG)
PRO
Peter Wright (PW)
Elected Member
Sharon Fane (SF)
Elected Member
Eric Wilson (EW)
Elected Member
Paolo Infantino (PI) Elected Member
14 Members as the attached list
The meeting
commenced at 8.05pm and JS opened the meeting by confirming the Preliminary Notice for the AGM as 14th October
and the Agenda/Notice as 20th November 2009
4. CHAIRMAN’S REPORT:
See attached report
JS then presented JL & AB with a gift from the committee in recognition of their long
term of office that was sadly coming to an end tonight; both JL & AB expressed their thanks for the gifts and explained
that their time on the committee had been an enjoyable one particularly with all the support that the committee had given
them and wished the new committee every success
5. REGION’S ACCOUNTS/TREASURER’S REPORT:
See attached report and Income & Expenditure
Account.
The closing balance, after uncleared debits
and credits as at 31 October 2009 is £3,297.16
Acceptance of the accounts as presented was proposed by Toni Gates, seconded by John Luke
and passed by the members.
6. REGION’S MEMBERSHIP FEES:
It was proposed by JD that the plussage that the Region adds to the Membership Fees charged
by the EPA be kept at £3, with concession for new members joining up to end of August remaining at £12.
After discussion with the members present it was proposed by Alan Roden and seconded by Alan
Huntley that the Region’s plussage should be increased to £4. This was accepted by the majority of the Members
7. ELECTION OF OFFICERS ETC:
JS advised
the members that there had only been one nomination for each post of Vice Chairman, Secretary, Competition Secretary and PRO
and therefore under Rule 7.2.1 of the Constitution the following Officers were declared elected.
Vice Chairman – Steve Zimmerman
Secretary – Martin Hughes
Competition Secretary – Rosina Huntley
PRO – Sharon Fane
JS also advised
the members that Toni Gates had applied to be the Regional Coach and that as there were no other nominations the committee
would be appointing her as Regional Coach, but subject to her achieving her coaching award from the EPA before the next AGM.
Nominations
for Elected Members have been received from Peter Wright, Paolo Infantino, Eric Wilson and Peter Taylor and therefore under
Rule 7.2.1 of the Constitution they were declared elected.
8. ANY OTHER BUSINESS:
JS encouraged a discussion on the member’s thoughts on running two Round Robin Triples over
a weekend; an overwhelming majority of the members present were in favour; Peter Wright did, however, express concern at holding
the week end event at the same venue due to the aggravation with the host club’s members
Luton Snowboule was confirmed as 27th December 2009
NHIA Triples was confirmed as 25th April 2010
Queen’s Head Triples was confirmed as 25th July 2010
White Hart Triples was confirmed as 1st August 2010
Bird in Hand Mixed Triples was provisionally booked as 12th September 2010
NHIA Fixed Coche Triples was confirmed as 26th September 2010
JS thanked all members for attending the meeting and closed it at 8.50pm
2009 – Chiltern Region
Chairman’s Report
Good
Evening, welcome and thank you all for coming to this year’s AGM – one of two opportunities
during the year for the Region to discuss what is important to us in taking the game forward.
Before we get into
the meat of the AGM can I ask you all to join with me in spending a moment thinking about those that we have lost and those
that have suffered serious illness during the year. I am sure that all of our
thoughts are with those that have been battling serious illness.
When I came to think
about 2009 it had been very different to the two previous years when I have sat in front of you. The Region has, I believe, been more cohesive than it has been previously without hitting the highs on
the pitch that we did last year. That is not to say that this year has been unsuccessful
on the pitch but, I think, an indication of how far we have come over the last few years.
On the national
scene it has been a year of some discord, whether it was the disciplinary hearings that came out of the Rastatt tournament
or whether it was the international qualifiers – the espoirs (which didn’t happen), the Premier and Open leagues
that suffered from lack of entries or the impasse between the EPA and the English ladies over the team for the World Championships
in Thailand. Hopefully next year will see a more joined up approach between those
who organise and those who play – and hopefully of benefit to those that play in the region.
For instance, there
is likely to be a new National Coach next year and whilst we have tried without success for a number of years to have more
coaches trained in the region I have high hopes that this will be sorted with a new National Coach, which should put the coaching
that we organise in the Region on a sounder footing. At the AGM on Saturday a
range of motions were passed which hopefully will start to move the game forward whether you aspire to represent your country
or just to play the game.
However in the middle
of this came the greatest achievement from any players in the region. Four of
our juniors (Max, Reece, Ross and Sam), coached by Toni, entered the English juniors.
For those of you that didn’t follow the qualifiers closely, they consisted of the 4 players playing singles,
doubles and triples between them – so a real test of their ability to play as a team.
As I am sure you all know at the end of the qualifiers our boys were victorious.
But, for me, this is where the story turns from one of skills on the pitch to one of support and generosity. The way in which members of our region and even those from further afield gave both effort and money in
order to help the boys make the trip to Tunisia was truly impressive.
The boys had a great time and acquitted themselves very well at the World Championships, with Gareth as their manager. I am sure it was an experience they will always remember and will be of great benefit
to their boules education. I was very pleased to present them with the President’s
Trophy last week at the Dinner Dance as an indication of the respect and admiration that they have garnered this year.
But the boys weren’t
the only ones from the Region to represent England
this year. Alan Newland, Myra Huntley, Adrian Emson, Sarah Huntley and Ben Gallimore
represented England in Germany
at the beginning of the year and Toni Gates, Steve Zimmerman, Emma Jones and Amy Huntley helped England
defend the Home Nations trophy in Swansea.
In addition Jeremy
Huntley, Sarah Huntley and Adrian Emson (playing with Scott Ashby of Kent) finished a very creditable 3rd in the
Premier league so a very big congratulations to them.
At the beginning
of the year the European Cup for Clubs came to a conclusion with the Engine getting through to the English finals at Whittlesey
and successfully winning through after a tight semi-final and final. This makes
the Engine the first, but hopefully not the last, English club champions from the Region.
The Engine were therefore England’s representatives in the first International round, where they played host
to the teams from the Netherlands (PUK Haarlem) and Slovenia (SD Sloga Ljubljana). A
fun packed weekend was planned, the weather held out but ultimately the Dutch team ended up the victors. Incidentally the Dutch will be playing in the final (last four) this weekend. The Engine made lots of new friends and were congratulated by the EPA for being such great hosts.
For our Regional
qualifiers we tried something a bit different this year, playing the final two qualifiers over a weekend. At our Regional Open meeting there was a generally positive view of this approach but there were some who
preferred just playing on Sundays. I would appreciate further feedback on this.
From these qualifiers
we were able to select a very strong set of 16 adult teams and (nearly) two junior teams.
The weekend before Brean we played challenges against Leicestershire and Norfolk –
retaining the trophy against Leicestershire but losing against Norfolk. We hope to repeat this next year, hopefully at a single venue.
Whilst our performance
at Brean didn’t reach the successes of last year it was still a very successful weekend.
Being runners-up in both the Championship and the Challenge makes this one of our top 3 weekends at Brean, and as ever
the pure results hide a wealth of stories of triumph and heart-break. But for
me the stand out team performance came from the Select Squad, coming third in the second division, with the Juniors (Max,
Sam and Ryan (from Kent)) as the division’s
top juniors. All in all a very successful weekend for the Region.
Whilst I don’t
intend to go through all of the winners of the Regional titles it was noteworthy that all of the Titles winners were first
time winners, which I think is another sign of health for the Region, so a big congratulations to all of those players and
to all those who played as the spirit and sportsmanship were of the highest order across the tournaments.
A couple of years
ago we set up two funds – for piste development and for international representation. We
eventually paid out all of the 2008 funds for international representation (once the EPA got around to making their claims
on the players) and we paid out a couple of claims from the piste fund. We will
also be administering the excess funds from the juniors world championship fund raising.
There are a few
“thank yous” that I want to say. First of all to all those members
of the committee who have put so much effort in over the year, and all of those that have helped with the Regional tournaments. But most of all I wish to thank those members of the Committee who are standing down
– Rob Munday, John Luke and Alan Brockett.
John and Alan have
been stalwart members of the committee for many years now. John has organised
many competitions on behalf of the Region , but more than that has always been willing to help others run competitions or
even run them on others behalf – for example down at the Engine. We wish
you the very very best in the future, wherever that might be.
Alan has been the
Regional Secretary for at least the last 7 years and in that time has put in tremendous effort to try and move the Region
forward, providing invaluable support to a series of Regional Chairman (at least four I believe) – his knowledge and
experience will certainly be missed.
I will close by
wishing you all a Merry Christmas and a successful new year, both on and off the piste, no matter what your aspirations.
Jonathan Sewell
Chairman, Chiltern
Region
23rd November 2009
CHILTERN REGION EPA TREASURERS REPORT FOR 2009
Balance at
Bank at 31st October 2009 is £3862.29
less un-cleared
Debits of £872.55
plus un-cleared CreditS of £307.42 leaves a Cash Book balance of £3297.16
Expenditure
was £5276.03
Income was
£4227.38 leaving an excess of expenditure over income £1048.65 overspend
This however
has been absorbed by the cushion of £3000 in the bank.
Kit for 2008
was £2336.54
Less extra
paid by CH members, East Midlands & Kent teams £574.78
leaving a
balance of £1761.96. All outstanding kit money has been paid.
£161.96 over budget.
ILM Sponsorship
again was £750
Competition
entries down by £67 from £2089 to £2012
Raffle takings
down from £834 to £763 which considering the recession is pretty good and still one of the highest years.
Admin expenses
were within budget by £57.81 and Sundries were over budget by £674.43
This is due
to the EPA not sending out costs of £515 for the North Sea and World Championships for 2008
until February 2009. So we didn’t know what to budget for. Junior expenses
were £1182.87. Over budget by £182.87. This very difficult to budget for, when setting the budget as we don’t know at
the time how many Juniors are going to qualify for which competition..
EPA Membership
this year returned a precept of £819 up on 2008 by £84.
There may
be a need to increase the cost of the Round Robins and the other regional competitions,
which are all Doubles of some description. This will be discussed at the first committee meeting in the new year.
Trophies were
over budget this year by £92.40
Overall we
were £1243.65 over Budget but £26 over budget on incomings leaving us a total of £1217.65 budget deficit. I am working on
next years budget but will not finally set it until after the first committee
meeting when competition fees have been discussed, as setting it to early, before having the likely figures to hand can result
in a deficit, as has happened this year.
The Region
set aside a Piste & Travel fund of £1000, to help clubs with piste materials and lighting etc and to assist players with
their travel expenses when representing England.
One club (Lidlington PC) so far has taken advantage of this at a total cost of £140 towards their new lights. Two clubs, the Plough Langford and Great Brickendon are at
present getting quotes together as they are expanding their piste areas. I am awaiting these costs so that we can work how
much to assist them with.
There are
no travel expenses this year for senior teams that I am aware of. The England Juniors team all
came from the CH Region this year. Garry Gould one of the Junior team members parents set up a travel fund which has received
donations from members, raffles etc to cover their travel costs which will be in the region of £250 each which is billed to
them direct by the EPA. They raised £1600 and any residue after the EPA has been paid will go into a Junior fund. There have
been other travel expenses which come under Junior Expenses, this is shown as separate item as the juniors funding comes from
the ILM Sponsorship money.
Competitions
& raffle takings were down but not by much. The Region is still on a sound financial footing although we returned a loss
on paper.
All in all
with due diligence and careful husbandry the CH Region can look forward to good and successful season financially next season.
The 2008 Chiltern
Accounts were scrutinized and certified as correct by Neil Harding from the accountants Bradshaw Johnson & Co, in Hitchin
for no charge and Neil has kindly offered to do the same for this years accounts, which I will sending to him shortly.
Finally I
would like to propose a vote of thanks to Lynn Howard for her unstinting work running the raffles, she has raised a staggering
£4162 over a period of 5 years for the Region, which is remarkable. We wish John
& Lynn all the very best when they depart for Australia.
John Deaville
Treasurer
Chiltern Region
EPA
16th November 2009
Junior Review of 2009 and Plan for 2010
I would firstly like to say what a brilliant Brean Sands performance it was from the Juniors not only
in the Championship team but also in the Select team. I felt very happy and proud of both teams with the Juniors
winning more games than a few of the adult teams and a brilliant result from the select team coming top Junior Team in
Division Two. Congratulations to them all.
Below is a brief outline of what I would like to do next year with the juniors:
,
I feel that this year there was a very good relationship between all the Juniors they all bonded and
I would like to keep up this relationship between them. I would like to make sure that we integrate the work we
do with the Regional Juniors with both the coaching that we do and with any activities that the juniors are doing for
the National qualifiers. Therefore we will be working with the teams that playing in the national qualifiers
to make sure that the juniors play together in as many competitions as possible, which should be beneficial to all.
We have a good core base for next year - with a good combination of skills and experience and younger
less experienced player with the determination that is needed to improve to a top level.
Next year when the calendar comes out I will sit down and set a date or dates for the junior
try outs so as to avoid any possible problems - unfortunately this year I possibly didn't give enough notice of the dates
so a bit more time would be a good idea.
Qualifiers
I am planning to have one or two days in which the juniors try out, from these days I (with support
from others) hope to be able to pick 8 juniors, these juniors will be then put into two teams and both will play in the
regional qualifiers. After the 4 round robins me and junior committee (so to speak) will then pick the top 4 juniors
which will play at Brean. It will be the intent that the Brean Team will play in the Leicestershire Challenge and that
we will have anpther team for the Norfolk Challenge and the Triway.
I aim to try and spend more time buillding relationships with the parents next year. This
year there were some communication issues so this information will go direct to the parents more (as well as using the
website, of course), hopefully this will make it easier to organise competitions try out days etc etc.
Coaching/Development
Next year I would like to try to arrange for the Juniors to play not only with each other but also
encourage them to play as many competitions with more experienced adults too. This way they can learn the game
in more depth and they will hopefully improve their game.
I feel that developing and encouraging the Juniors is a responsibility for not only myself but everyone
who plays the game as they are the future of the region. If you look at many of the adult teams at the moment you will
see the juniors from the past strengthening those teams. I would like to get the current set of Juniors
to such a level that they can slot into adult teams when they leave.
To sum up I think this year was a learning curve for myself and next year will give me the opportunity
to improve things, I have really had fun and good times looking after the juniors, hopefully next year will be bigger and
better for all.
Jeremy Huntley
Chiltern YDO
Norfolk V Chiltern
On Saturday eight adult teams
and one junior team made the journey over to The Cottage for the day – although the journey was somewhat longer for
a couple of people who got a little lost but managed to find us in the end!!
The day started well with
a close first round which we won 5 – 4. Unfortunately things went a little wrong in the next round and we lost 7-2.
This score does not reflect the scores as we had 4 games that were narrowly lost. Rounds three and four were closer but sadly
we lost them both 5-4. Hoping to finish off the day on a high everyone went in to the last round raring to go and win
their own games. Unfortunately this round did not go our way and we lost 7-2 but again had some very close games that could
have gone our way which included one lost to 12 two lost to 10 and another two lost to 9.
Well done to “Her Butts”
(Richie, Elaine and Harvey) for being the top Chiltern team of the day – Let’s hope you can carry this on next
week and bring back top team from division two in the Combined squad.
So sadly on the day the result
did not go our way, but as the day went on, our much loved ‘Chiltern team spirit’ kicked in and all the spectators
were watching all games and when teams had finished their own games all spent time cheering on each other. I think that as
a whole, the squad had a good day and hopefully it will be useful for bringing our team spirit alive quicker at Brean!!
I would like to say thank
you to ALL the teams and supporters that made the effort and came for the day out. Also a big thank you to all those from
around the region who lent me shirts for the day - they are all washed and ironed as promised and sat on my table waiting
to be given back. If I don’t see people before I will bring them to Brean.
Thanks again and good luck
all for the weekend
Sharon
OPEN MEETING
HELD AT LUTON SPORTS & SOCIAL CLUB,
ON WEDNESDAY
01 JULY 2009
1. PRESENT:
Jonathan Sewell (JS) Chairman
Alan
Brockett (AB) Secretary
John Luke (JL) Competition Secretary
Toni Gates (TG) PRO
Jeremy Huntley (JH) YDO
Gareth Sullivan (GS) Regional Umpire
Peter Wright (PW) Elected Member
Paolo Infantino (PI) Elected Member
10 non-committee members as the attached list
2. APOLOGIES:
John Deaville (JD) Treasurer
Derek Northend (DN) Membership Secretary
Alan Roden (AR) Team Manager
Sharon Fane (SF) Elected Member
Chrissie Brockett
3. INTRODUCTION:
JS opened the meeting by explaining
that the main purpose of the meeting was to see if the members wished to change any aspects of how the committee was running
the Region and to discuss the motions the Region and other Regions had submitted to the EPA for presentation at the EPA Congress
meeting scheduled to be held at Solihull on 18th July 2009 and to nominate the necessary delegates to that congress.
4. FINANCIAL
REPORT:
In JD’s
absence his report was read out by AB.
There is
£5,741.08 banked
In those
accounts there are receipts of £5,394.00 in membership fees of which £4,587.00 has been paid to the EPA leaving £807.00 Regional
Precept.
Through the
fund set up for specific use on work to existing or new pistes, £140.00 has been paid out to Lidlington PC towards lighting
and this leaves an outstanding balance in this fund of £690.59 including £330.59 carried over from last year.
The Travel/expenses
fund stands at £500.00.
The Cash
Book and Income & Expenditure sheets have been audited and approved by Neil Harding of Bradshaw Johnson & Co.
5. MEMBERSHIP
SECRETARY’S REPORT:
DN’s
report was given by JS - the Region currently has 317 members of which 44 are new members.
30 Clubs
are registered with the EPA
6. COACHING:
TG explained
that all the Region’s coaching courses etc were available to view on the web site.
JS advised
the members that the Region was still trying to get EPA coaching courses held in the Region
7. PROPOSALS
FOR REGIONAL CHANGES:
JS advised the members that there
is a possibility that the Region will hold and run regular events at Whittlesey during the winter months; during week ends
but obviously avoiding the winter leagues.
The discussion took place of what
jurisdiction the Region had over non-affiliated leagues in the Region’s area, particularly over discipline, with specific
input from the league chairmen and Regional Umpire present; the Region and therefore the EPA has no jurisdiction because in
all cases the non-affiliated leagues’ constitutions made no reference to either the Region or the EPA; it was recommended
by the members present that the non-affiliated leagues should introduce reference to both the Region and the EPA in their
constitutions at their next AGMs.
Action: all leagues to liaise
to introduce a clause into their disciplinary rules that permits any league to ban a player from playing in that league if
they have been banned from any other league.
JS sought
comments from those present and that played in the Region’s Triples competition about using a weekend for two of the
“round robins”; comments were
-
Most were very happy with the way that the weekend
went and the atmosphere throughout the two days
-
Only objections that had been made centred around
player’s family and/or work commitments
-
From an organising point of view disrupting parking
for all other events that were scheduled at Ickleford over the weekend was difficult.
-
The weekend didn’t and couldn’t replicate
the Brean Sands weekend
-
Using a weekend freed up a Sunday for other events
-
Using two consecutive days did, as was intended, increase
the pressure on players to perform
-
Why not utilise two weekends for all Region’s
Round Robin Triples
Action: prepare
a motion for the Region’s AGM that two of the Region’s Round Robin Triples competition be played over one weekend
Eric Brown
requested that he be given as much notice as possible of what will be required of Bancroft PC with regards to the Region’s
Junior competition to be held there on Sunday 6th September 2009.
8. EPA CONGRESS:
All motions that have been sent
to the EPA by all Regions and that were accepted by the EPA to be added to the agenda for their Congress of Regions’
meeting were individually discussed and ultimately voted on; the results were:-
-
Motion 1 – Schools Cup and affiliation proposed
by EPA Management Committee – voted to back the motion
-
Motion 2 – Competition Organisers proposed by
EPA Management Committee – voted to back the motion
-
Motion 3 – Playing proposed by East Midlands
Region & Motion 4 Playing Matters proposed by Chiltern Region were considered together as they were very similar; the
members voted that the Chiltern Region motion should take precedence over the East Midlands one; JS to contact EMEPA to discuss
integrating the two motions together; with the proviso that the second paragraph reads “if the FIPJP structure is now
to segregate male and female players” the members voted to back the motion
-
Motion 5 – Working Groups proposed by the Chiltern
Region – voted to back the motion
-
Motion 6 – Creating a Piste Register proposed
by the Chiltern Region – voted to back the motion
-
Motion 7 – Grass Routes Development proposed
by the Chiltern Region – voted to back the motion
-
Motion 8 – Tiered Licensing proposed by the
Chiltern Region – voted to back the motion
-
Motion 11 – Discipline Procedures proposed by
the Kent Region – voted to back the motion
9. APPOINTMENT
OF REGIONAL DELEGATES TO EPA CONGRESS:
In answer
to a question raised on the matter JS explained that delegates would be bound to vote as the Region had instructed on precise
matters but that they would be expected to use their collective discretion when faced with matters that hadn’t been
discussed in the Region beforehand.
JS again
explained that the Region was entitled to be represented at the EPA Congress on 18th July @ Solihull by one delegate for every 60
members or part thereof that were registered with the EPA on 30th April.
As the Region
has over 300 members registered, 6 delegates were required.
Those who
offered to be delegates and were accepted were
Toni Gates
Jonathan
Sewell
Jeremy Huntley
Keith Beattie
John Luke
Lynn Howard
10. ANY OTHER BUSINESS:
There was not anything raised.
The meeting closed at 10.10pm.
click here to download file
Motions from Chiltern Region
Motions on Playing Matters
World Championship and/or European
Championships
Streamline the national series - by either minimising the number of juniors/ladies/espoirs/
over 55s tournaments or playing some at the same time.
As the FIPJP structure is now segregating Male and female players. Single sex qualifiers
can be held on same day at the same venue freeing up calendar.
Move to a system where we play 2 - 3 qualifying Grand Prix. The Top 8 from those tournaments
then play 2 – 3 tournaments (at different) to select top 8. The precise number of tournaments to be decided at the Congress
/ AGM. Once a team has qualified for worlds/European's a coach/team manager is allocated to them to monitor their performance
and arrange for them to play in top competitions. The remaining teams from the Top 8 are offered coaching opportunities to
play abroad.
The top 2 from the top 8 would go straight into the following year's top 8, should they wish
to.
Nationwide Opens
The EPA to work with the regions to establish a national series of Opens (with cash prizes).
Aim to establish an umbrella sponsors for the series and a sponsor for each Open.
This series to form the basis of the “EPA Masters” with a suitable reward for winning.
Home Nations
1 day qualifier at central location. This qualification is separate to world or European qualifiers.
Each team that qualifies can claim up to £80 per team in expenses against accommodation or travel.
Champion of Champion
Only regional winners and runners up are eligible to play in this event. No regions to schedule
regional tournaments that clash with the C of C. Reward to be offered to the winners (eg entry to EPA Open).
Motions on Structure - Working Groups
For the EPA to form, as part of its structure, a series of Working Groups (virtual if necessary),
drawing on the expertise available in the regions.
These groups are to tackle ALL areas of the sport for example
The aim of these groups is to concentrate on improving the sport in their given section. They
will work closely with all regions sharing ideas and structures. These groups will work with the national coach, YDO etc but
will take on a lot of the pressure and work load.
Motion on Creating a Piste Register
For
the EPA to create a register of pistes for national competitions (to be administered by the umpiring community) - in terms
of size and difficulty (with the EPA laying down some guidelines).
Long term aim would see us start to work together (regions/EPA) to develop pistes of the right
standard, but we have to document what we have first.
Motion on Grass Roots Development
For the EPA to work with the regions
to generate and implement a strategy for the development of grass roots boules in the country. Such a strategy to encompass
youth development, shared learning, promotional activities and “grass roots” competitions.
This would be a mixture of freeing up the calendar (see above) to allow the local opens to begin
flourishing again, advertising campaigns, school initiatives etc. Basically, for the EPA to offer a proposition to players
no matter at what level they play.
Motion on Tiered Licensing
For the EPA to conduct a feasibility study in implementing a tiered licensing (eg 3 tiers for
club, regional, national) with the bottom level being (eg) £5). The study would look at the feasibility in terms of
how this will affect membership and (importantly) income needs and report back to Congress next year.
The aim of this would be to tap into the vast unlicensed swathe of players. Get them into
the structure, offer coaching and help them develop. We could then start to run competitions by license type (as well
as Opens) which would create a progression.
Motion on Amendment to the Constitution
Amendment to Clause 5.4.6
Add “, subject to any amendments as may be agreed at the AGM” to the end of the
last sentence.
Notice of Open Meeting
To be
held at Luton Regional Sports Centre @ 8.00pm on Wednesday 1st July 2009
Agenda:
-
Introduction
-
Apologies
-
Financial Report
-
Membership Secretary’s
Report
-
Coaching Report
-
Proposal for Regional Changes
-
EPA Congress
-
Appointment of Regional Delegates
to EPA Congress
-
Any other Business
EPA coaching course
The region are looking to host an EPA coaching course in our region. This is to qualify players
as coaches not to improve your play. The region are happy to pay for any of our members to take this course/exam but in return
we will expect you to help at a minimum of two of our organised coaching days over the following 2/3 years. The layout of
the course can be found on the link below. If you are interested please contact Rob Munday (contact details can be found on
the committee page). We need to know of your interest by the ends of March.
Grade 3 Coaching Exam Click Here
2009 License
Derek is requesting that ALL members attatch a pasport sized photo to their license application this year. This will
make it an international license so you can play in any competition here or abroad. There is no extra fee for this
AGM HELD AT NHIA, LETCHWORTH,
ON MONDAY 24 NOVEMBER 2008
1. PRESENT:
Jonathan Sewell (JS)
Chairman
Rob Munday
(RM)
Vice Chairman
Jeremy Huntley (JH) Elected Member
John Deaville (JD)
Treasurer
Toni Gates (TG)
PRO
Peter Wright (PW)
Elected Member
Derek Northend (DN) Membership Secretary
Gareth Sullivan (GS) Umpire
16 Members as the attached list
The meeting
commenced at 8.05pm and JS opened the meeting by confirming the Preliminary Notice for the AGM as 13th October
and the Agenda/Notice as 13th November 2008
4. CHAIRMAN’S REPORT:
See attached report
5. REGION’S ACCOUNTS/TREASURER’S REPORT:
See attached report and Income & Expenditure
Account.
The closing balance, after uncleared debits
and credits as at 31 October 2008 is £4,345.81
Acceptance of the accounts as presented was proposed by Peter Wright, seconded by John Luke
and passed by the members.
6. REGION’S MEMBERSHIP FEES:
It was proposed by JD that the plussage that the Region adds to the Membership Fees charged
by the EPA be kept at £3, with concession for new members joining up to end of August remaining at £10. This was proposed
by Rob Munday, seconded by Tony Richards and accepted by the Members
7. ELECTION OF OFFICERS ETC:
JS advised
the members that there had only been one nomination for each post of Chairman, Treasurer, Membership Secretary and Team Manager
and therefore under Rule 7.2.1 of the Constitution the following Officers were declared elected.
Chairman – Jonathan Sewell
Treasurer – John Deaville
Membership Secretary – Derek Northend
Team Manager – Alan Roden
JS also advised
the members that Jeremy Huntley had applied to be the Regional YDO and that as there were no other nominations the committee
would be appointing him as Regional YDO, but only after he has received CRB clearance by the EPA.
Nominations
for Elected Members have been received from Peter Wright and Sharon Fane and therefore under Rule 7.2.1 of the Constitution
they were declared elected.
JS advised
the meeting that the committee was prepared and authorised under Clause 7.2.2 of the Constitution to accept nominations for
two more Elected Members, should anyone wish to be elected.
8. ANY OTHER BUSINESS:
JS advised the members that it was the intention of the Region to hold an open competition sometime
in July/August
Luton Snowboule was confirmed as 28th December 2008
NHIA Cuckoos Mixed Triples was confirmed as 26th April 2009
Queen’s Head Triples was confirmed as 26th July 2009
White Hart Triples was confirmed as 2nd August 2009
Bird in Hand Mixed Triples was provisionally booked as 13th September 2009
NHIA Cuckoos Fixed Coche Triples was confirmed as 27th September 2009
White Hart Charity Triples was confirmed as 4th October 2009
JS thanked all members for attending the meeting and closed it at 8.35pm
AGM attachments
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